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7 Steps to the Perfect Thank You Note

In this age of “everything electronic,” perhaps at no time has the traditional thank you note been perceived as something so special.

With people receiving dozens if not hundreds of electronic messages each day in the form of texts, e-mails and social media messages, a personal, handwritten thank you is without question the most meaningful way to convey the message that a gift or gesture meant a great deal.

Yes, we know…writing thank you’s can be a bit overwhelming if you’re unsure of what to say.  However, it really doesn’t need to be complicated.  With these seven quick steps, you’ll be penning like a pro in no time at all:

1. Start with a personal greeting. This may seem like “Basic Correspondence 101,” but it happens more often than you’d think:  a generic thank you message with no greeting.  A simple “Dear Aunt Sarah,” will work just fine.

2.  Begin by stating your thanks. Whether it’s for a specific gift or for a gesture, let them know why you’re writing:

“Thank you so much for the gorgeous silver frame.”

3.  Include a specific mention of the gift or gesture.  Again, it may seem obvious, but it’s important to let the recipient know why you’re writing, and that you indeed received the gift that they intended for you.  Once again, keep it simple:

“I absolutely love the gift certificate to Pottery Barn…it’s my favorite store!”

“I can’t tell you how much I appreciated your offer to watch the kids on Saturday night.”

4.  Let them know why you liked it/how you’ll use it. It means so much to the giver if they can envision your enjoyment of their gift:

“We plan to use it to display one of our very favorite photos from the wedding.”

“It seems like it’s been forever since Joe and I had the chance to enjoy a dinner out with just the two of us!”

5.  Make a connection to the future.  Mention a time that you’ll be in touch again, or in the case of business thank you, state the next steps you intend to take:

“I look forward to seeing you at the family reunion in a few weeks.”

“Let’s make plans to grab a glass of wine when you have a break in your schedule.”

“I will follow up with you next week to see where you are in the interview process, and whether I might provide you with further information.”

6.  Thank them again. State your thanks in a different way, perhaps with a new detail:

“Thank you again for sharing this special occasion with us.”

“We will think of you every time we toast with our beautiful flutes!”

7.  End with a closing salutation. The tried-and-true include “Sincerely,” “With love,” “Many thanks” or whatever closing may be most appropriate to the occasion and the recipient.

That’s it!  You have crafted a lovely, personal and heartfelt “thank you.”

We will leave you with a final closing thought as you embark upon your note writing: Nice stationery makes an impression.  It may seem easy or adequate to grab a piece of printer paper and jot off a few quick lines; however, a lovely card imprinted with your name or initials never fails to make a classy impression.

And in the case of business correspondence, and in particular during the job interview process, it’s essential to present a professional image with branded stationery.

We invite you to call us and schedule an appointment to design your personalized stationery at Shelburne Gift Company.  We’d be delighted to help you choose from our vast selection of options in all price ranges.


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